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Business and Grants Administration Manager



Job Type:

Part-time, contract (~20 hours/week)


12 months, renewable based on performance and funding availability.

The Ocean Discovery League (ODL) seeks a part-time business and grant manager to enhance and optimize the organizations’ business administration and grant management. The ideal candidate will have prior experience working in the non-profit sector and with US federal grants administration. They will work closely with ODL leadership to improve and maintain finance and grant management processes.

Essential Job Functions: 


  • Business Management and Administration

    • Support ODL senior leadership in financial organization and grant management and reporting.

    • Implement, enhance, and optimize ODL’s Quickbooks Online finance system, including payroll, contract management, accounting, and other finance systems. 

    • Maintain internal financial documents and tracking documents.

    • Execute financial reports for team, partner, and board meetings as needed.

    • Assist with donor relations duties, as needed, including follow-up communication with individual contributors.

    • Oversee accounting and bookkeeping personnel.

  • Grant Management

    • Administer ODL’s federal and private grants including budget preparation, financial reporting, budget adjustments, and reports submission. Manage all narrative and financial report deadlines.

    • Continuously improve, analyze, and maintain the systems, processes, and data related to proposal, subaward and grant management.

    • Assist and be proficient with accounting functions necessary for managing, pre-empting and resolving grant management and financial reporting issues.

    • Assist the ODL President and Board of Directors with maintaining fiscal compliance. 

    • Assist in the creation and submission of grant reports and financial updates to funders, including government agencies. 

  • Play a lead role in the annual budget process. 

  • Assist with annual financial tax filings and audit processes.

  • Other duties as required.


We welcome diverse experiences and perspectives in our applicant pool, and will be looking for candidates who possess many, but not necessarily all, of the following qualifications and experience:

  • Bachelor’s degree in accounting, finance, business administration, or a relevant field preferred, plus 4-7 years of directly-related experience. An equivalent combination of education and/or experience may be substituted, as long as it relates to the essential duties and responsibilities. 

  • Prior experience within the non-profit research sector is preferred, demonstrating an understanding of the unique requirements and challenges of the industry.

  • Experience with US Federal grants processes and budgeting and reporting requirements is required

    • Extensive experience with and/or eRA Commons

    • Knowledge of the OMB (Office and Management Budget) Circulars

  • Advanced skills with Quickbooks Online is required.

  • Intermediate to advanced skills with Google Sheets and/or Microsoft Excel.

  • Strong verbal and written communication skills and ability to work independently.

  • Must be detail-oriented and possess excellent analytical skills.

  • Must be able to interact and communicate effectively with staff at all levels of the organization.


Variable, based on experience.

Benefits Eligibility:


About Ocean Discovery League

Ocean Discovery League aims to remove barriers to equity in deep-sea exploration by developing low-cost deep-sea technologies, supporting data accessibility, and building capacity with historically excluded communities. With a growing global population and increasing anthropogenic pressures on earth, the time for innovative initiatives to explore, understand, and share the full depths of the oceans is now. We need to invest in new technologies, research methods, and social systems to transform what it means to explore and discover in the 21st century. By creating a suite of low-cost, distributed tools and supporting a community of explorers around the globe, we will make significantly more progress in understanding our planet than ever before.

How to Apply

To apply, click "Apply Now" and attach your resume and a cover letter, or email them to Please place the job title you are applying for in the Subject line of the email.


Applications will be reviewed beginning on November 30, 2023. Position is open until filled.

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