Business and Grants Administration Manager

Essential Job Functions: 

• Business Management and Administration

  • Support ODL senior leadership in financial organization and grant management and reporting.

  • Implement, enhance, and optimize ODL’s Quickbooks Online finance system, including payroll, contract management, accounting, and other finance systems. 

  • Maintain internal financial documents and tracking documents.

  • Execute financial reports for team, partner, and board meetings as needed.

  • Assist with donor relations duties, as needed, including follow-up communication with individual contributors.

  • Oversee accounting and bookkeeping personnel.

• Grant Management

  • Administer ODL’s federal and private grants including budget preparation, financial reporting, budget adjustments, and reports submission. Manage all narrative and financial report deadlines.

  • Continuously improve, analyze, and maintain the systems, processes, and data related to proposal, subaward and grant management.

  • Assist and be proficient with accounting functions necessary for managing, pre-empting and resolving grant management and financial reporting issues.

  • Assist the ODL President and Board of Directors with maintaining fiscal compliance. 

  • Assist in the creation and submission of grant reports and financial updates to funders, including government agencies. 

• Play a lead role in the annual budget process. 

• Assist with annual financial tax filings and audit processes.

• Other duties as required.

Qualifications:

We welcome diverse experiences and perspectives in our applicant pool, and will be looking for candidates who possess many, but not necessarily all, of the following qualifications and experience:

• Bachelor’s degree in accounting, finance, business administration, or a relevant field preferred, plus 4-7 years of directly-related experience. An equivalent combination of education and/or experience may be substituted, as long as it relates to the essential duties and responsibilities. 

• Prior experience within the non-profit research sector is preferred, demonstrating an understanding of the unique requirements and challenges of the industry.

• Experience with US Federal grants processes and budgeting and reporting requirements is required

  • Extensive experience with grants.gov and/or eRA Commons

  • Knowledge of the OMB (Office and Management Budget) Circulars

• Advanced skills with Quickbooks Online is required.

• Intermediate to advanced skills with Google Sheets and/or Microsoft Excel.

• Strong verbal and written communication skills and ability to work independently.

• Must be detail-oriented and possess excellent analytical skills.

• Must be able to interact and communicate effectively with staff at all levels of the organization.